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Careful With A Return Address

by Trace Mayer, J.D. on July 17, 2009

Reading time: 2 – 4 minutes

PROBLEM

For several years now the United States Postal Service photographs every letter.  The photograph and bar codes are most likely used for routing the letters.  But knowing both the sender and receiver of correspondence allows inferences to be made.  Additionally, this information is in plain view, there is no reasonable expectation of privacy and no warrant is required.

FACTS

Based upon reliable infromation from a USPS employee it appears the system for photographing letters involves three steps.

First, only the front of the envelope is photograph and a light colored color bar code is sprayed on the back.

Second, the photograph is transmitted to a remote site where non-USPS employees at terminals input the letter’s bar code.

Third, a second machine reads the light colored bar code on the back and then sprays on a regular dark colored bar code on the lower front of the envelope.  However, if the letter is bar coded, such as from a utility company, then it likely will not be bar coded again.

Fourth, while the duration for storage of the photograph is not known it is likely less than a week.

SOLUTION

There are two solutions to avoid having a return address appear in the photograph.

First, include no return address.  This has several problems because you may not know whether the letter is delivered, lost, etc. or the contents may be lost, fall into the wrong hands, etc.  But it may be the best course of action if you are mailing extremely sensitive items or documents and do not want your address associated with the piece.

Second, place the return address on the back of the envelope.  Because only the front of the envelope is photographed and because the postal worker sorting a return from insufficient postage, an error with the delivery address, lost, etc. letter will easily be able to find the address on the back of the envelope therefore this seems like the best action to take.

This also prevents your mail from going to one of the USPS’s three major mail recovery centers in Atlanta, San Francisco or Saint Paul.  If your letter ends up in that purgatory then it will be opened and examined.

CONCLUSION

With the advent of technology the use of snail mail is becoming increasingly tracked.  By putting the return address on the back of the envelope a key piece of information is not photographed but is still available should it be used.  Additionally, using a ghost address and other techniques and tools found in the book How To Vanish will further enhance your privacy.

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ABOUT THE AUTHOR: Trace Mayer, J.D., holds a degree in Accounting, a law degree from California Western School of Law and studies the Austrian school of economics. He works as an entrepreneur, investor, journalist, monetary scientist and operates Run To Gold. He is a strong advocate of the freedom of speech, a member of the Society of Professional Journalists and the San Diego County Bar Association. He has appeared on ABC, NBC, BNN, many radio shows and presented at many investment conferences throughout the world. This is merely one article of 41 by .
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1 Roger July 1, 2010 at 1:11 am

As an engineer who worked in the development and manufacture of the so called letter reading systems, I can add that the vast majority of letters is not photographed but simply scanned with high-speed OCR that will read the destination address to create the barcode tag in the front. ONLY the letter the OCR cannot read (mostly sloppily hand-written ones) are then photographed and its image sent hundreds of miles to reading stations where a human will read and type the address. The address read is then sent back and a barcode is printed in the letter. Pretty much in real time (some buffering), then the photos are discarded. Again, this happens to a only very small minority of the letters. The real-time OCR software is always being improved on to minimize this need and save costs.

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